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Job title: Administrative Assistant/ Office Manager

Reports to: Human Resources Manager/Head Grower

Job purpose

Administrative Assistant/ Office Manager will assist local management with overseeing cultivation teams and facilities by providing administrative support.

Duties and responsibilities

  • Providing administrative assistance (e.g. letter writing, preparing communications on managements’ behalf)
  • Maintaining comprehensive and accurate records, documents, and reports
  • Serves as liaison for Michigan cultivation facilities and Corporate Human Resources
  • Reviewing Resumes
  • Setting up interviews
  • Assisting with conducting interviews (as Needed)
  • Conduct New Hire Orientation
  • Assisting with inputting employee weekly schedules (as needed)
  • Back up person for payroll approval
  • Point person for Health and Safety compliance
  • Track employees Attendance
  • Oversee Employee Training
  • Issue Attendance corrective actions with direct managers
  • Answer incoming phone call
  • Ordering supplies
  • Complete and submit PO request
  • Welcoming visitors
  • Managing the managers’ day to day calendar, including making appointments and prioritizing the most sensitive matters
  • Run various errands for the facility as needed

Qualifications

  • High School Diploma or GED required
  • Associate Degree in Business Administration (a plus)
  • 2 – 5 years of administrative assistant experience
  • Excellent verbal and written communication skills
  • Strong organizational skills and ability to multitask
  • Problem-solving and decision-making skills
  • Ability to act as gatekeeper and escalate relevant information to corporate as needed
  • Ability to work effectively with minimal supervision
  • Ability to treat confidential information with appropriate discretion
  • Skilled in the use of standard office equipment and software programs
  • Exceptional attention to detail
  • Familiarity with Microsoft Office Suite